GHAN COORDINATOR OFFICER

Location: Any MSF office* or remotely
Contract: Fixed term at 50%
Duration: 12 months, dependent on a 6-month review
Starting date: 1 April 2023

*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

I. MSF INTERNATIONAL
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 25 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. POSITION BACKGROUND

The Global Health Actors Network (GHAN) is made up of people working directly, or with an interest, in global health issues and actors within MSF (OCs, sections, analysis and advocacy units, HRT, AC, technical medical units, MSF missions, and others). The network provides analysis and guidance on advocacy strategies, as a facilitator rather than a gatekeeper. It aims to improve information sharing and support for MSFers that interact with these actors and initiatives, and to improve MSFs understanding of the global health landscape and health policy trends.

In 2010, following a report about the role of MSF within the global health landscape, the GHAN was established by the ExCom as an internal network of global health actor (GHA) focal points. In 2016, it was decided to give the GHAN the necessary structures for a functioning network under the guidance of the International Medical Secretary (IMS). A ToR was elaborated and endorsed by MedOps, and an online platform (Sharepoint) was created to facilitate information sharing and joint analytical work within MSF. A group called the “Core GHAN” was convened to act as the coordinating group for the wider network, and leadership/coordination of the Core GHAN has rotated among its members.

Core GHAN members are MSF staff who in their daily MSF work engage with/on global health actors and issues and who recognize the value of the GHAN. Composition ideally has broad representation across the MSF movement but prioritizes individual commitment and contribution. The Core GHAN has a facilitating role rather than a decisional one. Up until the present, the Core GHAN and GHAN Coordinator have functioned based on voluntary contributions of time and human resources within the GHAN.

In October 2022, the MedOp platform and IMS acknowledged the need to support the role and work of the GHAN by recruiting an officer to facilitate coordination. Thus, contributing to more sustained, systematic, and strategic contributions from the GHAN towards MSF medical operations and movement wide initiatives—to support and guide understanding of and engagement with the global health ecosystem, its impacts on people in places where MSF works, as well as MSF operations.

III. PLACE IN THE ORGANISATION

The GHAN Coordination Officer will:

• Facilitate the coordination of the work of the GHAN, facilitating the compilation of information and analysis from the different members to the MEDOP through also a work structuring (priorities, roadmap, interactions with different MSF bodies, etc.).
• Sit within the International Medical Secretariat and report hierarchically to the International Medical Secretary (IMS) and by extension the MedOP platform. Functionally the role will report to members of the Core GHAN.
• Internally represent and further the work and role of the GHAN within the MSF movement, as agreed with members of the Core GHAN.
• Engage with and facilitate exchange within the MSF movement (GHAN peers, GHA focal points, and other platforms such as AC, HRT, MedOp, IO, etc.) as necessary to fulfil tasks and objectives.
• Work and coordinate with the rotating core GHAN co-chair on organization of the core GHAN, GHAN peers network and all associated work and functions.

IV. OBJECTIVES OF THE POSITION

The GHAN Coordination Officer will:

• Ensure the good functioning of the GHAN according to 2017 MedOp agreed ToRs, including the good functioning of the Core GHAN, Peers, and GHA focal points as part of the GHAN.
• Provide guidance, planning, information and knowledge management, and technical support to the GHAN. This includes full responsibility for the management and follow up of all GHAN meetings, including contributing to discussions, and linking dossiers and ensuring complementarities between the GHAN, other committees and the executive.
• Alongside the International Medical Secretary, ensure the coordinated implementation of the GHAN Workplan.
• Serve as representative and focal point for the GHAN to the IMS.

V. MAIN TASKS

The GHAN Coordination Officer will:

Ensure the good functioning of the GHAN in line with agreed ToRs, notably by facilitating the following:

• Maintenance of a forum for sharing key analyses and reflection on global health issues of relevance: ongoing and emerging, including relevant themes, actors, and dynamics.
• Organization of the monthly Core GHAN meetings for coordination, planning, prioritization and reflection purposes.
• Provision of cross-cutting analyses and policy trends common to several GHAs that may affect people in places MSF works or MSF operations.
• Contribution to institutional knowledge and the strategic decision-making process of MSF related to issues linked with the global health arena. Including ad-hoc briefing of and reporting to the IMS, relevant platforms, and other analysis and advocacy bodies within MSF.
• Collaboration on specific issues and prepare key or extraordinary moment/event under the coordination of the IMS.

Ensure the good functioning and coordination of the Core GHAN in line with agreed ToRs, notably by ensuring the following:

• Membership, including participation, dedication, responsiveness to tasks, and understanding of the functioning and history of the GHAN.
• Organizing and/or facilitating calls about topics relevant to the GHAN;
• Promoting the use of the GHAN Sharepoint platform for centralizing information and outputs from GHAN members.
• Maintenance of the Sharepoint platform to ensure availability of up-to-date analyses and info sharing.
• Identifying and developing (or delegate the creation of) additional necessary tools to fulfil the role of the GHAN, etc.
• Securing and maintaining admin support for the GHAN to improve information sharing and management for all interlocutors.
• Maintaining an updated mapping of GHAN members and GHA focal points in line with priority issues, organizing regular calls among peers and regular info sessions with relevant WG.
• Good functioning and relevant outputs from thematic groups, including decision to create, maintain, hibernate, or disband them.

Maintain functional links and information exchange with GHA focal points and wider peer network, notably by:

• Actively seeking updates from GHA focal points or other internal priority global health issue (GHI) dossier managers as relevant.
• Organizing the peer network calls quarterly to update on issues or trends of relevance to MSF and get input.
• Ad hoc / as needed provoking active information gathering and analysis on priority issues as agreed with the IMS.
• Organizing the annual GH “Pop Up” meetings.
• Working closely with the International Medical Secretary, serve as secretariat and provide strategic support to the GHAN, including preparation and enactment of the GHAN’s agenda, yearly workplan and objectives.
• Undertaking other duties and ad hoc tasks as delegated by the International Medical Secretary.
• Contributing to planning and organization of Operational Reflection Days or other key moments of debate at the MedOp or other relevant platforms requiring GHAN input and analysis.

Maintain dedicated administrative support to the GHAN, work together to organize:

• Meeting logistics (dates, location, virtual connections, technology needs).
• Supporting documents related to the platform meetings from GHAN members and other stakeholders across the movement as relevant.
• Meeting minutes in a timely manner and follow up on action points.
• Archiving of documents as required.
• Tracking and follow-up on outcomes, flagging deadlines and new requests as they arise.

VI. PROFILE REQUIREMENTS

Skills

• Strong interpersonal skills and ability to work collaboratively; Demonstrates diplomatic ability and judgement regarding networking, information gathering, and sharing. Inclusive, listens to colleagues and respects their views.
• Able to work across MSF teams and platforms, balancing both reactive and short/long term proactive topics and tasks.
• Able to work under pressure and within tight and often changing deadlines whilst maintaining the appropriate priorities and communication.
• Strong and proven organizational skills and multi-tasking ability.
• Able to work autonomously and take initiative and ownership of tasks.
• Strives to have an excellent attention to detail and holds high standards in their work.
• Innovative and capable of thinking of ‘new ways to do things’.
• Ability to handle confidential information with total discretion.
• Fluent English (written and spoken) (proficiency in other languages is an advantage, especially French language proficiency).

Experience

• A Medical, Paramedical, Public Health/Health Sciences, or Political Sciences degree (or related graduate-level or higher degree) or relevant profession qualification.
• Prior experience working in MSF in a coordinating or similar role.
• Knowledge of MSF internal architecture, as well as decision-making and representation platforms a must.
• Experience working in global health arena and demonstrated knowledge of key actors, trends, and policies.
• Experience or involvement in advocacy work related to health issues. Experience in humanitarian affairs a plus.
• Demonstrated ability to compile information for analysis and make operational recommendations on the basis of such. Good writing and documentation skills.
• Proven and significant ability with Microsoft Office (experience using SharePoint is an advantage).
• Prior experience in project management an advantage.

Other Requirements

• A genuine interest in and commitment to the aims and values of MSF.
• Shows initiative and is self-motivated.
• Communicates pending issues with their team in a timely manner.
• Ability to work in a multi-cultural environment.
• Ability to travel to other MSF offices and flexibility to travel and work outside normal business hours and on weekends.

Only shortlisted candidates will be contacted.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

How to apply

https://msf.recruitee.com/o/global-health-actors-network-coordinator-officer